Executive Assistant and Office Administrator

About you:

  • Are you passionate about tackling plastic pollution and eager to make a difference?
  • Do you have experience working with partners and community groups to elevate campaigns, brands or sustainability initiatives?
  • Are you a natural networker who builds relationships fast?
  • Do you thrive in a fast-moving, agile environment?
  • Are you able to prioritise a busy workload to ensure you’re having the greatest impact?

About the role: 

You will work closely with City to Sea’s Founder, Natalie Fee, as an Executive Assistant and oversee the general operations of the office and support members of the team with administrative tasks. Your main responsibilities will be as follows: 

Office Administrator (one day per week)

  • General day-to-day office support (post, send office-wide emails, help staff)
  • Establish and maintain best practise operational systems (overseeing suppliers and services, ensuring that re-ordering of kitchen supplies, recycling, liaising with cleaner etc is well managed)
  • Coordinate emails, set up conference calls and book meeting rooms for Senior Leadership Team and City to Sea’s Board. 
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including transportation and lodgings for Founder and CEO

Executive Support (three days per week)

  • Manage correspondence by answering emails and managing diaries
  • Arrange and coordinate meetings and events
  • Support Natalie Fee with her book launch (organising the book tour, liaising with publishers) and arrange travel and accommodation
  • Proactively source and coordinate speaking opportunities (events, podcasts, talks) and arrange for travel and accommodation
  • Log all speaking events and media reach
  • Prepare and edit correspondence, communications, presentations and other documents
  • File and retrieve documents and reference materials on Office 365

What we’re looking for 

We’re looking for someone super fun, super organised (really, really organised) with a love of good grammar who’s great on the phone and passionate about keeping things (offices, people, plants) in ship-shape!  

Attention to detail is key, and previous experience of working in admin or as a PA is essential. You don’t need to have worked in the environmental field before, but you do need to have a love of recycling and ideally be clued up about plastic pollution. It’s a fast-paced, reactive role so you’ll need to be quick-thinking and pro-active, 

Experience required:

  • At least 2 years’ experience providing support at a high level
  • Excellent computer skills and in-depth knowledge of MS Office Suite, Powerpoint and ideally Keynote.
  • Knowledge of standard office administrative practices and procedures
  • LinkedIn experience
  • Skills required:
  • Organisational and planning skills
  • Great communication skills
  • Problem-solving skills
  • Good judgment and decision-making ability
  • Proactive nature and initiative
  • Confidentiality and discretion
  • Attention to detail and accuracy
  • Adaptability

In return you’ll get:

  • The opportunity to work for an award-winning, not for profit.
  • The chance to work on meaningful projects that show a positive impact on our planet.
  • Salary: £14,400 (£18,000 FTE) 
  • 36 days holiday (pro-rata, including bank holidays).
  • Pension scheme.
  • Plus, you’ll work with a great group of like-minded people who will always be there to help answer any questions. 

Closing date: 18th August, 5pm

Though all applicants will be treated equally regardless of sex, race or other status we particularly welcome those from black, Asian and minority ethnic groups.

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